Troop 525

 Name:

Address:

Phone:

Trip:

Date of Trip:

Amount you paid to Troop for going on trip for yourself and your son(s):

Transportation fees included in above amount for your family members that you

transported : (a)

Did you drive?

How many Scouts/adults did you transport (not counting family)? / (b)

Total of (b) times transportation fee = (c)

What were your out of pocket gasoline expenses? (d)

Enter the lesser of (c) or (d): (e)

What other expenses did you have that were associated with this trip? (f)

Description of above expenses:

Total expense reimbursement requested: (a+e+f)

Note: Please attach receipts for all expenses you are requesting reimbursement for if possible. Please complete and turn in this form to the Troop Treasurer by the next Troop meeting after the outing.

It is the policy of Troop 525 to attempt to rotate transportation duties equally among parents as much as possible. Even with this intent in mind, there are some parents who attend many of the outings and perform leadership functions on those outings. The Committee feels these adults who give their time for the good of the Troop should not suffer out of pocket costs associated with that leadership function. It is the intent of the Troop transportation policy that no parent should pay a transportation fee to the Troop for themselves or family members they transport. Further, they should receive reimbursement for out of pocket expenses up to the transportation fee that the Scouts who are not family members they transport actually paid. This reimbursement form attempts to provide a structure for the implementation of the reimbursement policy. If there are questions, or this policy creates an inequity, please bring it to the attention of the Troop Treasurer or Troop Committee Chairperson.

This page last updated Sunday February 25, 2001 03:10 PM